Who needs PF registration?
- Any factory or establishment employing 20 or more persons
- Smaller establishments that want to cover their staff voluntarily
- Employees with Basic + DA up to ₹25,000 per month must be enrolled with effect from 17 September 2026 (Notification S.O. 5109(E), issued under the Code on Social Security, 2020). The earlier limit was ₹15,000.
Documents required
| Business type | Documents |
|---|---|
| Proprietorship | PAN and Aadhaar of the proprietor, GST or Shop & Establishment certificate, address proof, cancelled cheque |
| Partnership / LLP | PAN of firm, partnership deed or LLP agreement, PAN and Aadhaar of partners, address proof, cancelled cheque |
| Company | Certificate of incorporation, PAN, MOA/AOA, PAN and Aadhaar of directors, address proof, cancelled cheque |
| All | Digital signature (DSC) or Aadhaar e-sign of the employer, date of first employee joining, employee list with Basic + DA |
Our process
- Eligibility check and document review
- Online application on the EPFO / Shram Suvidha portal
- DSC registration and employer login activation
- UAN generation and KYC for existing employees
- Guidance for the first ECR and payment by the 15th
After registration: PF must be deposited every month through the ECR by the 15th of the following month. See our monthly filing service and the PF calculator.
Frequently Asked Questions
Is PF registration mandatory for my business?
Yes, once you employ 20 or more persons. Establishments with fewer employees can register voluntarily, which helps with hiring and government tenders.
Which employees must be covered?
Employees with Basic + DA up to ₹25,000 per month (from 17 September 2026) must be enrolled. Employees earning more can join voluntarily.
How long does PF registration take?
Usually a few working days after complete documents and the employer's digital signature or Aadhaar e-sign are available.
Do companies need a separate PF registration?
Companies incorporated through SPICe+ receive an EPFO code at incorporation. The employer login still has to be activated and set up before filing ECRs.